ICO IS HIRING!

Illinois Council of Orchestras - Executive Director

ICO is seeking a self-motivated Executive Director to join our team! Reporting directly to the Executive Committee of the Board of Directors, the Executive Director oversees the daily activities of the organization and big-picture strategic planning. As the face of the organization, the executive director must be customer service oriented with a passion for ICO’s mission, while also having an operations brain, being very detail-oriented and organized. 

The Executive Director is a part-time, hourly-wage position. The typical work week averages about 5 hours a week, however, weekly workload may vary based on upcoming events. This is a fully remote position - access to a computer is a requirement. 

 

GENERAL RESPONSIBILITIES 

DAY TO DAY OPERATIONS

  •  Create and send monthly member events newsletter
  • Keep website up to date with member events, member announcements, and job postings, along with ICO events and announcements
  •  Maintain registered office and agent for State of Illinois
  • File annual report to the Secretary of State of Illinois
  •  Update annual SAM registration, GATA Portal, D&B (DUNS) Listing
  •  Assist treasurer and accountant in filing AG990
  • Maintain current databases and directory of members (renewed and unrenewed)
  • Lead our annual membership renewal campaign

 

BOARD SUPPORT

  • Plan and execute bimonthly board meetings, including our year end annual retreat at the CSOA
  • Plan and attend quarterly committee meetings 

 

PROGRAM SUPPORT

  • Awards:
    • Create print materials and advertising materials for annual awards
    • Update applications each year 
    • Assemble applications for the selection committee’s review
    • Assist the Awards committee in arranging the presentations
  • Conductor Mentoring
    • Support the Conducting Mentorship Committee by arranging meetings, advertising for the season, and assembling applications of interested mentees
    • Potentially help plan and execute future presentations done by the committee at IMEC or local colleges/high schools. 
  • Town Halls
    • Assist the conference committee in the planning and execution of bi-monthly town halls 
    • Create Town Hall calendar and assign board members or interested outside members to lead each session
  • Annual Conference
    • Assist the conference committee in the planning and execution of the Annual Conference
    • Coordinate location, date and time of conference
    • Lead advertising efforts via email, mailed flyers, and the website
    • Monitor ticket sales

 

FINANCE & BUDGET

  • Prepare ICO’s Annual Budget with Treasurer, Accountant, and President
  • Making and recording all bank deposits
  • Research and preparing grants, including IAC General Operating Support grant each spring
  •  Assist Accountant and Treasurer prepare bimonthly financial report for board meetings

 

QUALIFICATIONS

  • A bachelor’s degree is preferred.
  • Previous experience at a non-profit or arts organization.
  • Ability to oversee and collaborate with a Board of Directors
  • Advanced strategic thinking and planning coupled with ability to convey the organization’s strategic future to the Board, volunteers and donors.
  •  Strong written and oral communication skills.
  •  Fundraising experience and strong donor relations skills preferred, but not required.
  • Solid organizational abilities, including planning, delegating, program development and task facilitation.
  • Strong financial management skills, including budget preparation, analysis, decision making and reporting.
  •  Awareness of Web Development is a plus
  • Experience and understanding of the Orchestral industry

 

COMPENSATION: Hourly, $20/hour with the potential for growth. 

START DATE: Immediately; flexible

Interested applicants should email icoexecutivedirector@gmail.com with a resume and optional cover letter. No phone calls or hard copies, please.

JOB OPENINGS

DuPage Symphony Orchestra - Director of Operations

About the DuPage Symphony Orchestra

The DuPage Symphony Orchestra (DSO) is a 501(c)(3) not-for-profit organization founded in 1954 whose mission is to inspire and enrich the hearts and minds of the greater DuPage County area through musical excellence, educational programs, and community outreach.

Director of Operations

Reporting directly to the Executive Committee of the Board of Directors, the Director of Operations is responsible for implementing the Board’s strategic plan and overseeing the daily activities of the organization including managing staff and volunteers.  The Director of Operations partners with the DSO’s Music Director to execute the DSO’s strategic priorities. 

Part-time, non-exempt position

The Director of Operations is a part-time, hourly-wage position that offers no insurance or retirement benefits.   The typical work week is expected to average 25 hours. However, in recognition that some weeks may require more hours than others due to performances and other activities, the Executive Director is expected to use flex time, so that total hours worked over any given four week period averages 25 hours per week.  Hours are not to exceed 40 hours in one week.  This position is eligible for two-weeks of paid vacation per year.

With the exception of music performances and community outreach activities, the Director of Operations may perform their duties from home. As a community orchestra, the preferred candidate for this role is expected to reside in DuPage County, Illinois or an adjoining county. 

 

GENERAL RESPONSIBILITIES

Day to Day Operations

  • Director of Operations manages the day-to-day operations of the organization including recommending, developing and executing the appropriate policies, strategies and tactics to advance the organization’s strategies. 
  • Responsible for the hiring, development and supervision of competent, qualified staff as well as directing and overseeing the organization’s volunteers.
  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, the information necessary for the Board to function properly and make informed decisions.
  • Plans for, coordinates and oversees staff and volunteers in execution of concert performance logistics, including securing music publishing/licensing rights, as well as ticketing, catering, etc.
  • Coordinates and oversees execution of various community outreach and educational programs.

Strategic Planning

  • Recommends and provides input to the Board in the development of the organization’s strategic plans.  Monitors progress of such plans and apprises the Board of status of such.
  • Collaborates with Board and staff to ensure the organization’s mission is fulfilled through strategic planning, performances and educational and community engagement initiatives.
  • Participates in, and may co-chair, relevant Board committees including but not limited to the Marketing and Development Committee.

 

Financial Performance and Viability

  • In coordination with the Marketing and Development Committee, responsible for helping develop and execute the fundraising, marketing and ticketing strategies needed to generate the revenue necessary to support and grow the organization.
  • In partnership with the Treasurer and Finance Committee, develop and recommend an annual budget for Board approval.
  • Responsible for fiscal management to ensure DSO operates within the approved budget, utilizes resources effectively and maintains an audit trail.

 

Development and Marketing: 

  • Collaborate with the Board to develop donor/patron cultivation and retention strategies and help advance the organization’s visibility in the community through association, affiliation or coordination with other professional, civic and private organizations.
  • In partnership with the Marketing & Development Committee and Music Director, develop annual marketing plan, create - or oversee creation of - related marketing/promotional materials and monitor marketing plan performance throughout the year and adjust accordingly.

 

QUALIFICATIONS

  • A bachelor’s degree is preferred.
  • Three to five years experience at a non-profit or cultural/arts organization is preferred.
  • Ability to work with a Board of Directors and demonstrated ability to oversee and collaborate with staff.
  • Advanced strategic thinking and planning coupled with ability to convey the organization’s strategic future to the staff, Board, volunteers and donors.
  • Strong written and oral communication skills.
  • Active fundraising experience and strong donor relations skills.
  • Solid organizational abilities, including planning, delegating, program development and task facilitation.
  • Strong financial management skills, including budget preparation, analysis, decision making and reporting.
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Inquiries can be emailed to info@dupagesymphony.org