ILLINOIS COUNCIL OF ORCHESTRAS
Lead the Illinois Council of Orchestras in serving the mission and vision
Application Deadline: May 15, 2019
- To encourage, promote and assist orchestras throughout the state of Illinois;
- To promote the exchange of information and ideas among members; and
- To hold educational conferences, workshops, and other activities for musicians, staff, boards, volunteers and audiences of member organizations.
It is the vision of the Illinois Council of Orchestras that the statewide orchestral community becomes well connected and mutually supportive.
Administrative job tasks include the following:
Maintain databases and directory for communications and renewal campaign
- Work with membership committee to develop materials and plan for distribution
- Edit and arrange for printing of general brochure; post to website and social media accounts
- E-mail request to renew/join by MailChimp (e-newsletter) in July
- Snail-mail follow-up in August
- Develop call script for board members regarding membership status/renewal in September
- Follow up with board members regarding their phone calls.
FINANCE & BUDGET (It is understood that the treasurer or accountant will provide all past and current records/reports as needed and will assist with form preparation.)
- Help with general and grant application budget preparation
- Handle all bank deposits with records to the treasurer
- Research grants
- Prepare and submit grant applications including Illinois Arts Council program grant
- Update SAM.gov, GATA Portal, D&B (DUNS) Listing
- Handle liability insurance renewal
- Communication as required by the IRS
- IRS 990-N
- File annual report to the Secretary of State of Illinois
- File AG990
- Edit and email newsletters
- Manage social media accounts
- Manage mail P.O.Box
- Timely announcements for all events
- Maintain registered office and agent for State of Illinois
- Assist with setting and communication of meeting calendar and venues
- Assist with agenda preparation and distribution
- Assist with communication (including set up conference calls, as needed)
- Assist with retreat plans and accommodations
- Town Hall Meetings/Conference
- Committee support as needed
- Venue coordination and contracts
- Presenter coordination and contracts
- Marketing events
- Help promote awards through social media, flyers, mailings, etc.
- Conductor Mentoring
- Bring new ideas for projects the Illinois Council of Orchestras can pursue for its members
- Inquiries via mail, phone and website handle or refer as needed
The candidate should have an outgoing personality, be capable of representing the ICO in high-level situations, be a self-starter and follow-through in completing projects, have excellent computer skills with ability to manage database, social media platforms, design emails in MailChimp, and actively update the website. The ideal candidate will be committed to growing the Illinois orchestra community through creative and inclusive programs.
This is a part time position and the hourly remuneration is commensurate with the candidate’s experience.
Interested candidates should contact Susan Lape, ICO Board President, by sending via email, a letter of interest and resume, only, to: firstname.lastname@example.org
CHICAGO YOUTH SYMPHONY ORCHESTRAS
Duties and Responsibilities
This program teaches students in grades 1-12 the steelpan through weekly rehearsals that focus on technique, ensemble performance skills, beginning steel repertoire, and music theory. Led by Program Director Scott McConnell, the program offers a nurturing environment. The CYSO Steel Orchestra program is open to students across the greater Chicagoland area regardless of musical experience.
The Steel Orchestras Teaching Assistant will work directly with the Steel Orchestra director providing instruction in instrumental theory, technique, coaching in sectional rehearsals, as well as playing in the ensemble alongside the students. The assistant may also provide and teach arrangements throughout the season. Applicants must have an intimate knowledge in all steelpan instruments and an ability to work with students with varying musical abilities.
The Teaching Assistant is expected to be present at all rehearsals and performances throughout the season. CYSO Steel Orchestras rehearse on Saturdays from 9:00 am - 5:15 pm at the Fine Arts Building in Chicago. There is an average of 28 weeks in each season and one concert each semester from late-August through early-June.
Experience: Steelpan Performance experience required. Related teaching and coaching experiences required.
Education: Bachelor of Music degree required (concentration in Music Education or Music Performance Preferred). Master of Music degree in Music Education or Music Performance preferred
Other: Must have ability to communicate easily and effectively with youth and families; excellent interpersonal skills; and ability to create a supportive learning environment
Start Date: January 5 or as soon as possible.
Application Procedure: Please send a letter of intent and re?sume? with three references* via email to: Scott McConnell, Director of Steel Orchestras, email@example.com
No phone calls please.
*References will be contacted only after an applicant has been invited to interview.
Selection Process: Applications will be paper-screened and those exhibiting superior qualifications will be invited to an in person or phone interview.
CYSO is an equal opportunity employer.
DUPAGE SYMPHONY ORCHESTRA
The DuPage Symphony is searching for a Managing Director to provide a number of specific activity outcomes and administrative services that will help ensure our ability to fulfill our mission of "Surrounding our Community with Music".
The Managing Director position entails:
- Supporting the needs of the subscribers, audience members, Music and Development Directors and the Board of the DuPage Symphony, the Managing Director administers and coordinates the following functions:
- Office Management-the position is primarily home-office based. Mail pick-ups, at least weekly from the Naperville Post Office are required.
- Subscription and Single Ticket Sales and Patron Services - required to be on-site for most concerts and special events, acting frequently as the "face" of the DuPage Symphony
- Working with the Marketing Committee to provide reporting on demographics and trends, update the DSO website, work to create/update ticketing information on Eventbrite
- Work closely with Development Director and Board Treasurer to process revenue and registrations for fundraising events, annual dinner, and donor receptions. Provide analytical reports using Microsoft Excel and Access
- Coordinate administrative and communication activities for DSO Outreach Programs including Young Artist Auditions annually, open dress rehearsals (approximate 5 annually), chamber concerts, Tiny Great Performances at the DuPage Children's Museum, Music at the 95th Street Library. (Attendance at all of these functions is not required.)
- Make all necessary guest artist arrangements.
- While there is a great deal of variety in the DSO Managing Director position, the incumbent must be able to respond and, in many cases, over-communicate quickly to all parties with whom s/he is involved. A high degree of comfort with the use of technology is critical to success in this position.
The DSO offers a competitive hourly rate and anticipates a 25 to 30 hour per week time commitment. Managing Director is a contract position with the DuPage Symphony Orchestra.
Skills and Qualifications
- 2 years project management experience with strong administrative skills and attention to detail
- Experience using MS Office (WORD, EXCEL and ACCESS) with demonstrated expertise in database entry and reporting
- Knowledge of Constant Contact, Eventbrite, and Instant Encore is desirable, but not required.
- Strong communications, organizational and interpersonal skills; ability to prioritize tasks and work independently
- Bachelor’s Degree preferred
- Previous not-for-profit (NFP) experience preferred
- Interest and knowledge of music and/or performing arts industry desirable
Please submit your cover letter and resume to:
Friends@dupagesymphony.org and include MD Application in the subject line.
or send via postal mail to:
P.O. Box 844
Naperville, IL 60566
CHICAGO YOUTH SYMPHONY ORCHESTRAS
Duties and Responsibilities
The Development Manager, Institutional Giving, is responsible for establishing and maintaining CYSO relationships with foundations, corporations and government entities that support youth in arts and education. Specific duties and responsibilities are:
- With the CYSO Executive Director, Board Development Committee, and Development Manager, Individual Giving, establish the CYSO development budget including expense and revenue
- Work collaboratively with all staff, especially the Development Manager, Individual Giving, and meet regularly to set goals, prioritize activity, identify problems, and develop solutions
- Assist in strategic planning with regard to development goals and strategies
- Create language for CYSO’s Annual Report
- Oversee the planning and implementation of the annual CYSO gala including coordination with vendors, venue, guest speakers, student performers, and volunteers
- Research and develop new sources of Foundation, Corporate and Government funding for current and CYSO Programs
- Ensure that corporate and foundation partners are properly recognized for their support, including web and annual report listings, social media promotion, and sponsorship benefits
- Maintain a grant calendar and database to ensure timely, accurate tracking and reporting of all corporate, individual, government and foundation donor activity
- Work in collaboration with operations and administrative staff regarding up to date statistics and information for case statements and proposals
- Write and submit grant proposals, updates, and final reports to local, state, and national corporate, foundation, and government funders
- Provide support for board activities, events, meetings
- Maintain awareness of current trends in fundraising and philanthropy
- Other duties and special projects as assigned
Experience: 5 years of development and fundraising experience with increasing responsibility is required, including a proven track record in the achievement of annual fundraising goals, experience working with boards, volunteers and managing fundraising events. Superior written, verbal, and presentation skills are essential. Computer proficiency with all Microsoft Office applications is a must.
Education: A BA/BS is required. Coursework in arts administration or arts education is a plus. Knowledge of music is helpful. An advanced degree is a plus, but not a requirement.
The ideal candidate for this position will pay close attention to detail, be organized, and deadline driven. He/she will be customer service oriented, and will possess superb people skills including the desire and ability to work well with diverse constituencies. The successful candidate will be able to manage numerous tasks and projects while maintaining a calm, positive attitude and a sense of humor.
Other: Ability and willingness to work irregular hours including evenings and weekends to attend meetings, concerts, and events beyond the framework of the normal working schedule.
Must be comfortable lifting up to 20 pounds.
Salary and Benefits
Salary commensurate with experience. A comprehensive benefits package including PTO,
Medical, Dental, and the opportunity to participate in a 403B and FSA plan.
Please submit resume and cover letter via email to Susan Lape (firstname.lastname@example.org) by February 28, 2018. No phone calls please.
Applications will be paper-screened and those exhibiting superior qualifications will be invited to an in person or phone interview.
CYSO is an equal opportunity employer.